Use these templates to keep your Move-a-Thon planning on track:

• Canva Move-a-Thon Infographic
• Canva Running a Move-A-Thon Checklist

• Event Coordinator: Oversees the entire event, coordinates with the school and other volunteers, and ensures everything runs smoothly.
• Movement Moderators: Volunteers who supervise students during the event to make sure they're playing by the rules and tracking their time accurately.
• Registration Volunteers: Assists with the sign-up process for participants, helps with check-in and check-out during the event, and distributes participation materials like bib numbers or t-shirts.
• Refreshment Coordinators: Organize water stations, snacks, and possibly post-event meals for participants and volunteers.
• Cheer Squad: Motivates participants during the event with cheers, music, and positive energy.
• Photographers/Videographers: Captures moments from the event for future promotion and as keepsakes for participants.
• Cleanup Crew: Responsible for post-event cleanup, ensuring the venue is left in good condition.
• Participant Check-in/Check-out Volunteers: Manages participant flow at the start and end of the event, ensuring everyone is accounted for.
• Party Planners: Helps plan and host incentive events for students (like pizza parties or ice cream socials) after the event.

Here's a Canva template of sample Move-a-Thon rules. Click “Use template for new design” to create an editable version, then add custom information for your event,change fonts and graphics, and more!

• Canva Move-a-Thon Rules Template

Here are some Canva templates to help you spread awareness for your Move-A-Thon on social media and in your community! Click "Use template for new design" to create an editable version, then add custom information for your event, change fonts and graphics, and more!

• Canva Move-a-Thon Template for Instagram Story
• Canva Move-a-Thon Template for Instagram Post
• Canva Move-a-Thon Template for Printable Poster

Example caption: Support [insert school name]'s Move-A-Thon from [insert date range]. Help our school community raise money for [insert cause] by registering to move for as many minutes as possible!

Here are some examples of sponsorships you can offer:

• Direct donations-either towards your fundraising goal or to help cover the costs of supplies and equipment.
• Corporate matching is where a business makes a donation equal to all or a portion of the funds you raise from the community.
• Selling sponsorships on FutureFund via advertising on your campaign page.

• Official launch announcement to all participants.
• Gather students, volunteers, and teachers in the school's outdoor area or gymnasium.
• Warm-up activities led by selected students or gym teacher.
• Explanation of the day's schedule and safety guidelines.

• Students participate in their first chosen movement activity (e.g., running, walking, dance aerobics).
• Volunteers provide assistance and encouragement while ensuring fair participation.

• Short rest period with healthy snacks and hydration.
• Quick entertainment or motivational talk to maintain enthusiasm.

• Continued participation in movement activities.
• Begin highlighting early achievements and notable efforts over the PA system.

• Lunch break with options for healthy meals.
• Rest and relaxation time to recharge for the afternoon session.

• Resumption of movement activities.
• Encouragement of final fundraising efforts and participation.

• Cool-down session with light stretching led by volunteers.
• Announcement of total funds raised and distance covered/movement achieved.
• Recognition of top participants and fundraisers.

• Thank-you notes distributed to participants, volunteers, and donors.
• Clean-up and post-event meeting with volunteers and staff.
• Reflection and feedback session with a small group of participants and organizers.

• Share a summary of the event's success via FutureFund messages or school announcements.
• Survey students, teachers, and parents for feedback.
• Use FutureFund's financial reporting tools to summarize progress and financial outcomes.
• Begin initial planning for next year's event based on feedback and lessons learned.

• Hold your pizza party or ice cream social for the grade or class that raised the most money.

You can hold your move-a-thon as a 1-day fundraiser or as a self-guided fundraiser over the course of a few weeks.

For a 1-day fundraiser, the event should last at least 2-3 hours. For a self-guided fundraiser, encourage participants to hit a certain amount of movement hours in a given timeframe. For example, you could set a target of 5 hours of movement over 2 weeks.

If you're doing a self-guided move-a-thon, it should be the participant's goal to complete the set amount of movement hours, usually between 5 and 10 hours.

For a 1-day event, participants should try to participate for the whole event, which is typically 2-3 hours (with breaks, of course).

The great thing about move-a-thons is that participants can choose their type of movement. Some activity ideas include:

• Walking
• Jogging
• Jump rope
• Swimming
• Biking
• Skateboarding
• Etc.

Start telling students about the Move-A-Thon at least two weeks before it starts.

Students should be signed up in your fundraising system so they can gather donations for at least seven days before the fundraiser starts (although it's still okay to take last-minute sign-ups).

On the day the fundraiser starts, be sure to re-explain the rules and encourage students to continue fundraising.

FutureFund gives you the ability to generate financial reports for fundraising campaigns in just a few clicks. To do this, navigate to Store and click the Reports tab near the top of your screen. Then choose Campaign Summary from the drop-down menu and click Generate Report.

Yes - FutureFund lets you create a list of the volunteer positions you'll need to fill, then add a volunteer page to your registration portal so parents can sign up in just a few simple clicks. See the steps for signing up volunteers here.

Participants collect donations for participating in the move-a-thon. Like other a-thons, move-a-thons follow a peer-to-peer fundraising model, so you aren't limited to gathering donations from only the participants.

Each participant asks their family, friends, and coworkers (or parents' coworkers) for donations, creating a huge network of potential donors. From there, participants engage in the activity of their choice for a set amount of time.

One of the great things about a move-a-thon is that you can customize it for your school's needs. Elementary schools might make the movement time shorter, whereas high schools might make the movement time longer, for example.

You can hold the move-a-thons over multiple sessions or hold a 1-day event. If you're doing sessions, plan around 10 sessions of 30 minutes each. For sessions, try to give participants at least 2 weeks to complete the 10 sessions.

Move-a-thons can be done indoors or outdoors, so they work almost any time of year. That said, participants will likely have more activity options in the warmer months.

Participants need a willingness to participate, and that's about it! Because participants choose their activity, they can choose something that requires no equipment, like walking. If participants do need equipment for their activity, they will need to supply it themselves.

Move-a-thons are great fundraisers for everyone involved. They're easy to plan and easy to participate in. Plus, they help encourage physical activity, making them a fundraiser everyone wants to support.

FutureFund makes running a Move-a-Thon easy for everyone. Easier for PTAs and PTOs to run, for students and parents to participate, and for donors to donate.

Instead of dealing with paper pledge forms and cash and cheques, FutureFund takes the process online. Donors can donate instantly online with their credit or debit cards.

FutureFund makes it easy to track how the fundraiser is going. Easily view how much money has been raised and more with detailed reporting.

Each student will sign up as a participant in the fundraiser. Then, they can collect pledges individually by credit or debit card. You can also accept cash pledges, but be mindful of properly storing and tracking cash you collect.

If you are using FutureFund, you can record these pledges and they will automatically count towards the student's total and the grand total for the fundraiser.

Before launching your fundraiser, confirm what records you need to collect from donors.

If you are using FutureFund, it's easy for students to sign up, especially if their information is already in the system. You can bulk sign up entire grades or classes. All donor payments are automatically entered into the system, so you can instantly see each student's total and the grand total.

Fundraising campaigns that accept online donations perform much better than fundraisers that only accept cash or check.

If you are using FutureFund, you can accept payments online. Donors are given a donation link and can pay by credit or debit card. Any cash donations can also be noted in the system to be collected later.

Every student has a favorite TV show or movie. Encourage them to dress up as their favorite superhero, princess, or another character.

Really make your fundraiser stand out with neon outfits. It's fun and easy for everyone to participate and makes for fantastic photos.

You can do a move-a-thon at any time of year and match it with upcoming holidays. In the fall, for example, you can do a spooky move-a-thon for Halloween.

Whether you're going for 80s hair or a 70s tracksuit, there are tons of ways to bring retro fun to your move-a-thon. You can pick a certain decade or let participants choose their own.

Inspire everyone to get moving by dressing up as their favorite athlete or sports team jerseys. It's also a great way to get people moving as a group.