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BeeKeeper
PTA accounting that runs itself, not your volunteers
BeeKeeper is accounting software built specifically for PTAs, PTOs, and school groups. Automatic bank imports, expense tracking, tax filing, and board-ready reports all in one place.
Start your free trial today and see why school groups trust BeeKeeper with their books.
Start your free trial today and see why school groups trust BeeKeeper with their books.
Trusted by thousands of schools and organizations
Tax season and board turnover are your two biggest headaches. We solved both.
Every spring, two things happen at once: your fiscal year closes and your treasurer prepares to hand off the books. For most PTAs, that means scrambling to pull records, file the right IRS form, and train someone who has never done this before.
BeeKeeper handles the filing automatically and keeps your books organized so your incoming treasurer starts with everything in place. Your next treasurer (and board) will thank you.
Automatic Tax Filing
BeeKeeper partners with Tax Bandits to file your PTA's annual IRS form automatically. Your records are already organized in BeeKeeper throughout the year, so when it's time to file, there's nothing to pull together because it's already done!
Treasurer Transition Kit
When your term ends, BeeKeeper's Treasurer Transition Kit gives your successor a complete record of every transaction, budget decision, and expense from your time in the role.
K-12-Experienced Support
BeeKeeper's support team works exclusively with school groups. If your incoming treasurer has questions, they're talking to someone who understands PTA fiscal years, board structures, and how school accounting actually works.
"You have NO IDEA how happy you've just made me! I copied all of our District PTA officers to 2026-27 with just now with a couple of clicks... WOW! Much better and easier than anything we've had before. Thanks so much for getting these updates done so quickly; you've saved me and others hours of work over the next few months. Looking forward to seeing what's next!"
Twenty-Fourth District PTA
Melinda Kirkland, VP of Communications
Stop reconciling by hand. Your bank does it for you.
Most PTA treasurers still download bank statements, open a spreadsheet, and match transactions one by one. It takes hours, it's error-prone, and it happens every single month.
BeeKeeper connects directly to your PTA's bank account and imports transactions automatically, so your books stay current without the manual work.
BeeKeeper connects directly to your PTA's bank account and imports transactions automatically, so your books stay current without the manual work.
Connect your PTA bank account once and BeeKeeper pulls in transactions as they happen. No more downloading statements or copy-pasting entries. Your ledger stays current between meetings, not just at the end of the month.
BeeKeeper matches your imported transactions against your records, flags discrepancies, and lets you clear items with a click. You'll walk into every board meeting with books that are already reconciled — not an apology about getting to it this week.
Every transaction in BeeKeeper is timestamped, categorized, and traceable. If your PTA is ever audited, you pull a report instead of rebuilding three years of records from your inbox.
Build the budget. Get approval. Keep the board in the loop.
Putting together the annual budget usually means a spreadsheet, a board meeting, and a chain of reply-all emails. Getting everyone aligned takes weeks.
BeeKeeper gives your board a shared view of the budget from day one, with a built-in approval workflow so nothing gets spent without sign-off — and nothing gets delayed because someone missed an email.
BeeKeeper gives your board a shared view of the budget from day one, with a built-in approval workflow so nothing gets spent without sign-off — and nothing gets delayed because someone missed an email.
Create your annual budget in BeeKeeper by category, fundraiser, or program. Compare your plan against actual spending as the year progresses so the board always knows where things stand.
Set up spending thresholds that require board approval before expenses go through. Requests route automatically to the right people, get approved or flagged, and stay on record — no more informal approvals that nobody documented.
Every board member can see the budget, the actuals, and the variance at any time. Your president doesn't have to wait for the monthly report to know if the spring fundraiser is on track.
Reimbursements without the receipts pile
A parent buys supplies for the spring carnival. Someone picks up drinks for the volunteer appreciation event. The receipts pile up, the requests come in through text messages, and the treasurer is left piecing it all together before the next meeting.
BeeKeeper puts all of that in one place — from the moment a volunteer submits a request to the moment it's paid.
BeeKeeper puts all of that in one place — from the moment a volunteer submits a request to the moment it's paid.
Volunteers submit reimbursement requests directly in BeeKeeper, with amounts, descriptions, and receipts attached. Everything your treasurer needs to review and approve is in one place.
One receipt. Multiple budget categories. BeeKeeper lets you split a single transaction across categories so your records stay accurate even when real life isn't tidy.
Every reimbursement request, approval, and payment lives in BeeKeeper. Your year-end report generates from the records you've already kept, so you can save the time you'd normally spend having to rebuild them!
AI-powered expense scanning and categorization means your treasurer won't have to do it all manually. BeeKeeper will automatically scan submitted receipts and pull out categories that you set, making it so much easier to keep your books clean and organized.
Join over the 6,500 schools using FutureFund
Schools that sign up get full access to all of FutureFund's features—it's always free and it always will be.
"I really like how easy the software is to use. It's interesting getting to see it from a school administrator perspective, because I feel more confident with using and talking about it to others."
Da Vinci Academy
Heather Peltier
BeeKeeper was built for PTAs, not adapted for them
Built Specifically for School Groups
BeeKeeper uses the terminology, workflows, and reporting structures that PTAs actually use.
Built in Collaboration with PTA Leaders
BeeKeeper's features were shaped by real feedback from PTA treasurers and board members.
Privately Owned and Operated
BeeKeeper is updated based on direct feedback from the PTAs using it. If something doesn't work the way a treasurer needs it to, we fix it. Your accounting software will keep getting better as long as your PTA uses it.
And so much more...
Financial reporting
FutureFund sync
Role-based permissions
Multi-signatory support
Custom chart of accounts
Donation receipt tracking
Multi-language support
Mobile access
Budget vs. actual reporting
Annual financial report generation
Tax-deductible receipt automation
Dues apportionment
Year-end close workflows
MCP server for AI-assisted analysis
Frequently asked questions about BeeKeeper
BeeKeeper is accounting software built specifically for PTAs, PTOs, and school groups. It handles automatic bank imports, expense reimbursements, budget tracking, account reconciliation, and annual tax filing in one place. It's designed to work for volunteer treasurers, not professional accountants.
BeeKeeper is part of FutureFund, the only K-12 fundraising platform made exclusively for K-12 school groups.
BeeKeeper is part of FutureFund, the only K-12 fundraising platform made exclusively for K-12 school groups.
BeeKeeper is built for PTA and PTO treasurers and the boards they work with. It's also used by booster clubs, ASBs, and other K-12 school organizations that need organized financial records without the complexity of general-purpose accounting software.
BeeKeeper is $49.95 per month, or $39.95 per month on an annual plan. See full pricing details at [pricing page link].
General accounting software is built for businesses, not volunteer organizations. BeeKeeper uses PTA terminology, supports PTA-specific workflows like board approval processes and treasurer transitions, and files the IRS forms that school groups actually need. You won't have to configure a business accounting system to fit a volunteer role.
You connect your PTA's bank account to BeeKeeper once. From there, transactions import automatically as they occur. You review, categorize, and reconcile them in BeeKeeper — no more downloading statements or entering data by hand.
The Treasurer Transition Kit is a feature built into BeeKeeper that gives an incoming treasurer a complete record of the organization's financial history. When a new treasurer takes over, they have everything they need from day one — past budgets, expense records, reconciled accounts, and filed tax forms — without having to track anything down.
Yes. BeeKeeper partners with Tax Bandits to automate your PTA's annual IRS filing. Your records are already organized in BeeKeeper throughout the year, so when it's time to file, everything is in place.
Yes. BeeKeeper is part of the FutureFund platform and syncs with FutureFund's fundraising tools and FutureFund Connect. Income from fundraisers flows into BeeKeeper automatically, so your accounting records stay current as your campaigns run.
Yes. BeeKeeper supports role-based permissions, so your president, treasurer, and other board members each have the level of access that's right for their role. The board gets visibility into the budget and actuals without being able to change records they shouldn't touch.
BeeKeeper is used by PTAs, PTOs, booster clubs, ASBs, and school-affiliated organizations across the United States. It was built in collaboration with PTA leaders and is part of the FutureFund platform, which supports 6,500+ school groups nationwide.
Join over the 6,500 schools using FutureFund
Schools that sign up get full access to all of FutureFund's features—it's always free and it always will be.