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Have the primary goal in mind, take note of your resources, and more by using these five questions to give yourself direction before planning your next fundraising event. Our team at FutureFund is here to help you prepare and execute all your fundraising events with ease.
It’s easier than ever for students to sign up for your school fundraiser activities, thanks to this participation waiver form template for schools and PTAs! Download it here, then use the instructions provided to upload it to your FutureFund campaigns.
Use FutureFund to streamline ticketing for sporting events, performing arts, school dances, and more with this guide from our team that includes steps and best practices.
Baseball Hit-A-Thons make great fundraisers. They promote physical activity and they’re fun to watch—which means they attract plenty of donations for schools, extra-curricular programs, or clubs.
Here, we’ll show you the A-Z of Baseball-Hit-A-Thons, including planning, tracking donations, and ideas on how to organize and promote it.
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Everything you need to know about starting a Baseball-Hit-A-Thon, from A-Z.
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Learn what makes Baseball-Hit-A-Thons unique and how they’re valuable fundraisers.
3
Thon’s can be a powerful fundraising tool.
4
The tools, support, and volunteers you’ll need for a successful Baseball-Hit-A-Thon.
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How to raise money with Baseball-Hit-A-Thons.
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Kickstart your Baseball-Hit-A-Thon using curated templates and tools.
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Get inspired with our Baseball-Hit-A-Thon theme examples.
Schools that sign up get full access to all of FutureFund’s features—it’s always free and it always will be.
Use these templates to keep your Baseball Hit-A-Thon planning on track:
Use FutureFund to create a Pledge-A-Thon campaign and provide your campaign details.
Make sure your campaign has the following elements:
Here’s a Canva template of sample Baseball-Hit-A-Thon rules. Click “Use template for new design” to create an editable version, then add custom information for your event, change fonts and graphics, and more!
Subject: Step Up to the Plate at [School Name]’s Baseball Hit-A-Thon!
Hello Students,
Get ready to swing into action with our annual Baseball Hit-A-Thon! This event is more than just hitting baseballs; it’s a chance to show off your batting skills, support our school, and enjoy a day filled with sportsmanship and fun.
Why should you participate?
How to Sign Up:
It’s simple! Just visit this link and follow the steps: [insert FutureFund link]. You’ll also get a link to share with friends and family to collect pledges for each hit you make.
Whether you’re a seasoned player or just love baseball, this event is for everyone. Let’s hit some home runs and have a blast together!
Best regards,
[Your Name]
[School or Name of School Group]
You can also use this Canva template to keep a copy of your email script handy. Click “Use template for new design” to create an editable version, then add custom information for your event, change fonts and graphics, and more!
Subject: Your Support is a Home Run – [School Name] Baseball Hit-A-Thon Update!
Dear [Donor’s Name],
As our Baseball Hit-A-Thon moves forward, we want to thank you for your incredible support. Your contributions are helping us foster a love of sports among our students and assisting us in reaching our goal for [insert specific goal or cause].
Current Update:
There’s still time to encourage and support our players through FutureFund at [insert link]. Your generosity is vital to our success and is deeply appreciated by our entire school community.
With warm regards,
[Your Name]
[School or Name of School Group]
You can also use this Canva template to keep a copy of your email script handy. Click “Use template for new design” to create an editable version, then add custom information for your event, change fonts and graphics, and more!
Subject: The Final Inning Approaches for the [School Name] Baseball Hit-A-Thon!
Hello [Name of School] Students & Families!
We’re just a week away from our Baseball Hit-A-Thon, and excitement is in the air! Our students are gearing up for a day of impressive hits and spirited competition.
Here’s what you need to know:
Let’s make this final week a grand slam success. Your encouragement and support are crucial in making a difference for our school and students. Let’s round the bases to a fantastic finish!
See you on our field of dreams,
[Your Name]
[School or Name of School Group]
You can also use this Canva template to keep a copy of your email script handy. Click “Use template for new design” to create an editable version, then add custom information for your event, change fonts and graphics, and more!
Here are some Canva templates to help you spread awareness for your Baseball Hit-A-Thon on social media and in your community! Click “Use template for new design” to create an editable version, then add custom information for your event, change fonts and graphics, and more!
Canva Baseball-Hit-A-Thon Template for Instagram Story
Canva Baseball-Hit-A-Thon Template for Instagram Post
Canva Baseball-Hit-A-Thon Template for Printable Poster
Example caption: Support [insert school name]’s Hit-A-Thon from [insert date]. Help our school community raise money for [insert cause] by registering to hit as many pitches as possible!
Ask local businesses to sponsor the Hit-A-Thon. This can help your PTA reach your fundraising targets while business owners get exposure and positive PR.
Make sure to explain how each sponsor’s contribution will be recognized. For example, you could:
Finally, the day of the event will arrive—and if you’ve followed all the steps above, you should have everything you need to make it a smash hit! Here’s an example schedule:
Morning Session
Lunch Break
Afternoon Session
Evening Session
Post Event
A baseball hit-a-thon is essentially turning a baseball tournament into a fundraiser. Similar to other a-thons, like read-a-thons or walk-a-thons, baseball hit-a-thons use a peer-to-peer fundraising model.
People sign up as baseball teams and then ask their friends, family, and coworkers to support them through pledges. This allows you to reach a much larger donor pool.
Treat these as a base and feel free to tailor these to suit your specific event.
Most Baseball-Hit-A-Thons take place over the course of a single day, but you can make it a multi-day event easily—as long as you have enough volunteers. For single day events, weekend days when classes aren’t in session normally work best. Multi-day events can be held for a few hours after school each day during a week or so.
The easiest way to organize this part of the Hit-A-Thon is by providing students with a certain number of balls to hit based on the amount of pledges they raise. For example, you could provide one pitch per every $20 raised.
Baseball-Hit-A-Thons are appropriate for students of all ages—but you may want to modify the rules to accommodate younger students so that everything stays fair and fun (i.e. changing the pitching distance, adding a tee, etc.)
Start telling students about the Baseball-Hit-A-Thon at least two weeks before it starts.
Students should be signed up in your fundraising system so they can gather donations for at least seven days before the fundraiser starts (although it’s still okay to take last-minute sign-ups).
On the day the fundraiser starts, be sure to re-explain the rules and encourage students to continue fundraising.
Participants register as teams, anywhere from 9 to 26 players. Each team pays a registration fee, which helps cover the costs of the tournament. Then, the teams collect pledges from family, friends, and coworkers.
After each team has a few weeks to fundraise, the baseball tournament is held. The teams play one another until there is a winner. Typically, there is a prize for the winners to help inspire some friendly competition.
Baseball hit-a-thons are fairly easy to plan. The main thing you’ll have to plan is finding a baseball diamond.
Any community field should work, ideally close to your school. Just make sure you book it well in advance, so you’re not struggling to find a venue come baseball season.
Before players make teams, you should create some ground rules around the following:
For example, if students are participating, you’ll want to make sure each team has a similar number of children. So you could make a rule saying each team needs at least 3 kids under 12.
Baseball hit-a-thons are tons of fun, especially if families in your area are big baseball fans. They’re easy to participate in, plus participants get the support of their teammates when fundraising.
FutureFund gives you the ability to generate financial reports for fundraising campaigns in just a few clicks. To do this, navigate to Store and click the Reports tab near the top of your screen. Then choose Campaign Summary from the drop-down menu and click Generate Report.
Yes—FutureFund lets you create a list of the volunteer positions you’ll need to fill, then add a volunteer page to your registration portal so parents can sign up in just a few simple clicks. See the steps for signing up volunteers here.
Schools that sign up get full access to all of FutureFund’s features—it’s always free and it always will be.
An “a-thon” is a peer-to-peer style fundraiser that involves participating in a certain activity and gathering donations for participating in said activity.
The activity can be almost anything, from reading to running to bowling. No matter what activity you choose, the premise is the same. Participants commit to doing the activity (reading a certain amount of books, running a certain distance) and ask their friends, family, and coworkers to support them.
A-thons work great because you reach a huge donor pool through peer-to-peer fundraising. People are also more likely to donate since participants are “working” in return for the donations.
FutureFund’s built-in pledge campaigns allow you to easily collect money and keep donations/pledges organized. Since parents cover payment processing fees, 100% of the funds raised go to your school!
FutureFund makes running a baseball hit-a-thon easy for everyone. Easier for PTAs to run, for students and parents to participate, and for donors to donate.
Instead of dealing with paper pledge forms and cash and cheques, FutureFund takes the process online. Donors can donate instantly online with their credit or debit cards.
FutureFund makes it easy to track how the fundraiser is going. Easily view how much money has been raised and more with detailed reporting.
Consider the below when organizing your baseball hit-a-thon. Spending a bit of time up front getting organized from an admin and donation perspective will save a lot of time and potential frustration later.
Each student will sign up as a participant in the fundraiser. Then, they can collect pledges individually by credit or debit card. You can also accept cash pledges, but be mindful of properly storing and tracking cash you collect.
If you are using FutureFund, you can record these pledges and they will automatically count towards the student’s total and the grand total for the fundraiser.
Before launching your fundraiser, confirm what records you need to collect from donors.
If you are using FutureFund, it’s easy for students to sign up, especially if their information is already in the system. You can bulk sign up entire grades or classes. All donor payments are automatically entered into the system, so you can instantly see each student’s total and the grand total.
Fundraising campaigns that accept online donations perform much better than fundraisers that only accept cash or check.
If you are using FutureFund, you can accept payments online. Donors are given a donation link and can pay by credit or debit card. Any cash donations can also be noted in the system to be collected later.
Use these templates to keep your Baseball-Hit-A-Thon planning on track:
Eligibility and Registration
Pledge Collection
Safety First
Batting Rules
Behavior and Sportsmanship
Spectator Rules
Volunteer and Staff Roles
Weather and Cancellations
Awards and Recognition
Post-Event Activities
Equipment and Facility Usage
Photography and Publicity
Or, here’s a Canva template of sample Baseball-Hit-A-Thon rules. Click “Use template for new design” to create an editable version, then add custom information for your event, change fonts and graphics, and more!
Unsure of where to start? Use this sample student and parent messaging to get the ball rolling!
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Hit, run, score! On [date], [school name] will be hosting a baseball hit-a-thon to help fundraise for [cause]. You can help by registering a baseball team and participating!
Each team will be collecting pledges online through FutureFund: [link], so even if you can’t participate, you can still donate!
Let parents and supporters donate online with FutureFund’s online pledges. Try it out for free!
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Make your donation easily and instantly! Click this [link] to make your donation through secure credit or debit card payment.
If you prefer to donate by cash or check, just donate directly to the student you’re supporting. Thank you for your support!
Use these Canva email script templates to call out for Baseball-Hit-A-Thon participants, donations, and to keep your fundraiser top-of-mind. Click “Use template for new design” to create an editable version, then add custom information for your event, change fonts and graphics, and more!
Canva Baseball Hit-A-Thon Student Sign-up Email Template
Use these Canva templates to help you spread awareness for your Baseball-Hit-A-Thon on social media and in your community! Click “Use template for new design” to create an editable version, then add custom information for your event, change fonts and graphics, and more!
Canva Baseball-Hit-A-Thon Template for Instagram Story
Canva Baseball-Hit-A-Thon Template for Instagram Post
Canva Baseball-Hit-A-Thon Template for Printable Poster
Example caption: Support [insert school name]’s Baseball-Hit-A-Thon from [insert date]. Help our school community raise money for [insert cause] by registering to hit as many balls as you can!
In this theme, teams can represent a country, just like in the Olympics. Encourage them to wear the uniforms and flags of their chosen country.
There are so many famous baseball movies, from The Sandlot to Angels in the Outfield. For this team, get teams to dress up as the characters from their favorite baseball movie.
Baseball brings back thoughts of the good old days, with stars like Babe Ruth. Have your teams dress up in vintage baseball uniforms to honor baseball’s roots.
A holiday theme works for almost any a-thon, including baseball hit-a-thons. A baseball hit-a-thon in honor of Mother’s Day or Father’s Day are two spring holidays to build your event around.
Because baseball is a team sport, the best outfits are coordinated ones! Encourage participants to dress in group costumes like superheroes, minions, crayon packs, animals, and more.
You can’t go wrong with simple colors of the rainbow. Let each team choose a color, so every color of the rainbow is represented in the baseball tournament.
FutureFund is used by over 1,000+ organizations, including:
Board Clerk for Salisbury Central School
"FutureFund has been a game changer for our school. We love it because it keeps track of all the purchases for fundraisers and field trips and eliminates the need to handle cash and checks."
"The biggest thing we love about FutureFund is how easy it is to keep our group organized! I love the parents directory and volunteer tools because its so easy to get everyone organized and informed!"