PTAs & School Groups

Fundraise and sell more.

Districts & Regions

Supporting organizations.

Volunteers

Making life easier!

Treasurers

Powerful reporting tools.

Presidents

Stay on top of it all.

Fundraising & Selling

Free for schools and PTAs.

GETTING STARTED

Member Management

Grow memberships easily.

Parent Engagement

Keep parents interested and engaged.

Event Ticketing

Simplified ticket sales, management, & redemption

RESOURCES

Fundraising Ideas

For every time of year!

A-Thon's

Highly effective fundraisers!

PTA Management

Admin resources and tools

News & Updates

What’s new with FutureFund

Get Support

Need help? We’ve got you.

LATEST FROM OUR BLOG

Thank You Letter Template for Business Donors

Thank You Letter Template for Business Donors

Create genuine and effective thank-you letters for business donors to your school fundraisers. Use this template from FutureFund to get started, then send it out using our platform’s built-in messaging system.

How to Re-Engage Legacy Donors For Your PTA

How to Re-Engage Legacy Donors For Your PTA

Re-establish connection, maintain engagement, and more with this practical guide for re-engaging legacy donors for your PTa. Our team at FutureFund is here to help you understand the value of connecting with past donors and continuing those relationships.

Published on March 11, 2022

Guide: How To Fundraise For a School Trip

Do you need a simple way to raise funds for your school's upcoming field trip? Check out this guide on how to raise funds for students to travel.
Guide: How To Fundraise For a School Trip

PTAs, PTOs, and volunteers across the country power their fundraising campaigns with FutureFund. 100% of all funds raised go directly to your school!

See how FutureFund works or book a demo to see how it can work for you.

School trips are always such an amazing and enriching experience. Not only do you get to explore the world in an up-close and personal way, but you get to make all kinds of new memories with your friends. We loved school trips growing up! One of the only things with trips is that, like everything, they cost money to go. 

With the lists of fundraising guides and ideas we’ve compiled here at FutureFund, a budget issue shouldn’t keep anyone from the hands-on learning experience of a school trip. If you’re wanting to take a trip with your students, this how-to guide will give you a few options to get the money you need from beginning to end. Let’s get started!

See also: 15 Fundraising Ideas for Small Groups & Clubs

Tag The Bags + Letter Writing Campaign

luggage with stickers

The idea behind the Tag The Bags fundraising event is that your community gathers together to support your club and wish the travelers good luck as they embark on their journey. The fun part of this event is that the community writes well wishes on the luggage that the club will carry with them over the course of their trip, making a way for the community to almost travel with the club. We like to pair this event with another event like a letter writing campaign to maximize the community’s involvement and reach as many people as possible. Use the following steps as a guide to set up your own Tag The Bags and Letter Writing Campaign:

Step One: Set Up a Fundraising Team

Pull together a group from the PTO/PTA/your club to organize this event. If your resources are a little tight, assigning one person to lead the charge should be enough.

Step Two: Acquire the Luggage

You can’t tag the bags without any bags to tag. If your budget allows it, purchase a few pieces from your local department store. If you aren’t sure you’ll have the wiggle room in the budget, feel free to check out your local thrift stores for a couple solid luggage pieces. Thrifting is a great way to reduce the waste to the planet and the prices are usually really affordable. Not to mention, theres usually a lot of really cool and unique stuff to choose from.

camera on luggage

Step Three: Advertise/Write Your Letters

Get the word out to your community about your trip and what you hope to learn while you’re gone! Let your community know that you’ll be accepting donations in exchange for writing encouraging notes on the luggage you’ll be taking on the trip with you. Set your prices as you see fit and in a way that will get you to your fundraising goal. Add prices per word written, per small picture drawn, or both!

During this time, ask your students that will be going on the trip to write letters to local businesses. Have the kids explain that this trip is educational and that the youth of the community would greatly benefit from their support. Let them know that if they would be willing to donate to make their trip a reality, the students would tag the bags in their honor. 

It wouldn’t hurt to ask the company if they have any bumper stickers or other branded material that the kids could stick on to the bags to thank the businesses for their donations!

Step Four: Hold the Event

Set up your bags and allow your community to come in and support you! Make sure to thank everyone for making the trip happen for the students. Also, take lots of pictures with the beautifully graffitied bags to save for the yearbook and to let your patrons know their money went to good use.

couple with luggage

Community Chores

Another great way to get the community involved in the student’s education is to complete chores that the community members have in exchange for donations towards the trip! This is also a really great way to let the kids have an active role in earning the money for their trip. It reinforces the idea that when you work, you get paid and when you get paid, you have fun (or pay the bills). If you’re looking to raise a lot check out these money making ideas.

lawnmower

Step One: Decide On a Timeframe

When would be the best time to have this type of fundraiser? Maybe in the spring/summer when grass needs to be mowed or in the fall when leaves need to be raked? If you live in a farming community, planting or harvest time may be a good time to check in with the community to see if they need any help around their properties. Maybe on just a random weekend or two if someone has a “honey do” list that doesn’t require any skilled labor. The possibilities are endless!

Step Two: Set Your Price/Consider a Sign Up Sheet

Would any donation help or do you want to charge by the hour for the extra manpower? Its totally up to you! If your event looks like its going to be popular, consider adding a sign up sheet or a schedule so your group can make sure to make time for everyone that needs help. If necessary, break your students up into smaller groups to make sure you can complete as many of your “chores” list and collect all the donations that you can.

teenager writing in notebook

Step Three: Advertise!

Its time to let your community know that your group is open for business! Make signs, get the word out, and watch as the chores come pouring in. Make sure everyone is signed up and your schedule is in place a few days before the big day so there’s no confusion and you can organize your troops accordingly.

Step Four: Hold the Event!

If your crew was really popular over the course of the event but didn’t quite make your fundraising goal, feel free to hold another event a few weeks later. The best thing about this fundraiser is that people are always going to have things that need to be done. If planned correctly, you’ll have your funds raised in no time!

kid in a field with animals
school trip fundraiser Pinterest asset

Use FutureFund for Free

See what other parents and schools are saying about us!

Recent Posts

8 Sustainable Event Ideas to Raise Money for Your School

8 Sustainable Event Ideas to Raise Money for Your School

Raise money for your school with environmentally-friendly events like recycling drives, bike-a-thons, and more! FutureFund shows you how to plan these sustainable fundraisers and run them with our platform—so that you can meet your school group’s goals while creating a better tomorrow for students.

How to Incorporate Educational Elements into Fundraising

How to Incorporate Educational Elements into Fundraising

Fundraising can be more than just raising money; it can also incorporate educational elements to benefit students. Learn how to incorporate learning opportunities into your fundraising events and activities to maximize the impact of your cause.

Related Posts

8 Sustainable Event Ideas to Raise Money for Your School

8 Sustainable Event Ideas to Raise Money for Your School

Raise money for your school with environmentally-friendly events like recycling drives, bike-a-thons, and more! FutureFund shows you how to plan these sustainable fundraisers and run them with our platform—so that you can meet your school group’s goals while creating a better tomorrow for students.

read more